Faculty sites, department micro-sites, research groups, student societies, the admissions funnel: a university's web estate sprawls across teams and decades. Maintena pairs 24/7 AI monitoring, which watches all of it and tells each owner, in plain English, exactly what needs attention, with vetted Success Managers who help your teams act on it.
Built for decentralised estates • Security & accessibility aware • Admissions-ready performance
Campus web estate
University · 218 sites
Dormant site, live risk
A 2021 conference micro-site is injecting SEO spam. Take it down or patch it: we'll show you where.
Peak-season watch
"Prospectus load time held under 1.3s through clearing day."
One
Console for the whole estate
Live
CVE scan on every site
24/7
Uptime through peak season
Per-site
Reports each owner can act on
It happened one department, one project and one society at a time. Now the estate is enormous, decentralised, and impossible to watch by hand, with the admissions funnel and the institution's reputation riding on it.
Faculties, departments, research groups, labs, conferences and student societies each spin up their own site. Hundreds of them accumulate over decades, and no single team knows how many are even still live.
A micro-site built for one conference or grant, then forgotten, still online years later, running plugins nobody has patched since. Each one is an open door that central IT cannot even see.
University domains are high-value targets for SEO-spam injection, crypto-mining, malware and credential phishing. One weak departmental micro-site can drag the reputation of the entire domain down with it.
During application deadlines, decision days and clearing, a slow or offline prospectus is not an inconvenience: it is lost enrolments and lost revenue, at the exact moment traffic peaks.
Legal duties to students with disabilities apply to the whole estate, not just the flagship homepage. That obligation is impossible to meet on sites you cannot find, let alone review.
Central web and IT teams are held responsible for sites owned and edited by faculties they have no authority over, expected to protect an estate they can neither see nor govern.
Maintena brings the whole estate into one view and watches it continuously, turning a sprawling, invisible risk into a ranked, actionable list that distributed teams can actually work through.
Bring every connected site, every faculty, department, lab and society, under a single pane of glass, with cross-site benchmarking that surfaces the riskiest and most outdated sites first.
Each site's exact plugin, theme and core versions checked against a live vulnerability database, so the forgotten conference site running a 2019 plugin is flagged before an attacker finds it.
Google Lighthouse and Core Web Vitals on desktop and mobile keep the prospectus and application pages fast when it matters most, through peak admissions traffic.
24/7 reachability checks with instant alerts protect the admissions funnel during deadlines, decision days and clearing; you hear about an outage in minutes, not from an anxious applicant.
Automatic screenshots catch injected spam, defacement and broken layouts across the estate: the SEO-spam attack on a dormant micro-site is spotted before it poisons the whole domain.
Plain-English reports per site mean distributed owners see what needs doing without central IT chasing them, and central teams keep the portfolio-wide view for governance.
Every institution's estate is different: the number of sites, who owns them, and what you're accountable for. We build the engagement around yours: one contract, one accountable team.
Built for you if…
Want to map your estate with us first?
Book a 30-minute call with a specialist; bring your sites and we'll talk through how we'd bring them under one roof.
Yes, a decentralised estate is precisely the case Maintena is built for. Each connected site gets its own health score, owner and report, while central teams keep a single portfolio-wide view. Faculties keep control; oversight becomes possible.
Each owner can receive plain-English reports for their own sites, so they know what needs attention without central IT chasing them. Enterprise engagements add role-based access so the right people see the right sites, nothing more.
Uptime monitoring plus Core Web Vitals and Lighthouse scoring keep a constant eye on the prospectus and application journey. If a page slows or goes down during a deadline or clearing, you are alerted within minutes.
Once connected, every site is inventoried in one console with its health, versions and last-changed status, so dormant, out-of-date and abandoned sites stop being invisible. Enterprise onboarding helps you bring the sprawling estate under coverage in the first place.
Scheduled reporting gives you an evidence trail over time, and enterprise engagements are scoped around your specific obligations, including accessibility and standards work handled with a dedicated specialist, and data-residency arrangements written into the contract.
The agent reads site health and metadata only, over a secure connection: it never touches page content, student records or research data. Access is scoped, with role-based permissions and audit trails available on enterprise engagements.
Tell us how your web estate is structured and we'll come back with a tailored proposal, scoped to your sites, your owners and your obligations.